Sample Contract for Documentation Consultant

Performing Arts Organization: [Organization Name]
Documentation Consultant: [Documentation Consultant Name]

This contract (“Agreement”) is made and entered into on the date of acceptance by the Documentation Consultant, and is by and between [Organization Name] (“Producer”), and [Documentation Consultant Name] (“Documentation Consultant”).

1. Engagement:
Producer hereby engages Documentation Consultant to provide photographic and video documentation services for the theatre production of [Production Name] (“Production”). Documentation Consultant shall be responsible for providing high-quality photographic and video documentation of the Production, including but not limited to rehearsals and performances.
2. Deliverables:
Documentation Consultant shall be responsible for the following deliverables:
- Attend all rehearsals and production meetings as scheduled by Producer
- Provide high-quality photographic and video documentation of the Production
- Maintain the confidentiality of all information and materials related to the Production
- Adhere to professional standards of conduct and behavior at all times

Producer shall be responsible for the following deliverables:

- Provide Documentation Consultant with a schedule of rehearsals and production meetings in advance
- Pay Documentation Consultant the agreed upon compensation in a timely manner
1. Timeline:
The term of this Agreement shall commence on [Start Date] and shall continue until [End Date] or completion of the run of the Production, whichever occurs first. Rehearsals shall take place from [Rehearsal Start Date] to [Rehearsal End Date]. Performances shall take place from [Performance Start Date] to [Performance End Date].
2. Compensation:
In consideration for the services to be rendered by Documentation Consultant hereunder, Producer shall pay Documentation Consultant the sum of [Compensation Amount] for the documentation of the Production. Payment shall be made upon completion of the documentation. Documentation Consultant shall also be entitled to a share of the net profits of the Production, as determined by Producer in its sole discretion.
3. Termination:
This Agreement may be terminated by either party at any time for any reason, upon written notice to the other party. In the event of termination by Producer, Documentation Consultant shall be entitled to receive compensation for all services rendered up to the date of termination.
4. Confidentiality:
Documentation Consultant shall maintain the confidentiality of all information and materials related to the Production, including but not limited to scripts, production plans, and personnel information. Documentation Consultant shall not disclose any such information to any third party without the prior written consent of Producer.
5. Indemnification:
Documentation Consultant shall indemnify and hold harmless Producer, its affiliates, and their respective officers, directors, employees, and agents, from any and all claims, damages, or expenses arising out of or in connection with Documentation Consultant’s performance of services under this Agreement.
6. Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of the State of [State].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

[Organization Name]

By: [Signature]

[Documentation Consultant Name]

By: [Signature]